MLRS Business Process Solutions LLP.

Document Management System

MLRS provides cloud-based Document Management System (DMS) solutions for Manufacturers and Distributors. From the beginning, possessing a team of experts with profound industry knowledge and substantial experience in implementing DMS for many large and multinational companies.

Cloud DMS Service

Going paperless and transforming your business to an automated document management system, is a crucial step and a time saving process to speed up the workflow process, lower the risk, and reduce the operational costs.

The DMS cycle includes: Archiving, Retention, Security, Retrieval, Distribution, Filling, Authentic Approval, and Envisioning document’s development. The following will show everything regarding DMS.

Through using document management system (DMS), the organization can manage its business, automatically, starting from search, retrieval and ending with regulatory document control.

Importance of DMS

Microsoft Exchange comes equipped with an array of dynamic capabilities designed to streamline communication.

1) Save time

2) Productivity and Efficiency

3) Reduce the use of paper

4) Organize data and being able to find the required information

5) Customize the search parameters

6) Secure Access

7) Leverage effective outcome

What DMS Software can offer?

Easier search process

Decline the cost of using papers

Improve business’ efficiency and productivity

Ensure an easy way to filtering, versioning, and reviewing

Digitize the documents in a secure place rather than using the paper way

Accomplish the document management more efficiently than using papers

Importance of DMS for business sufficiency

Control unlimited number of documents and retrieve the needed one

Protecting the vital information and share it with specific users

Access the document via different platforms (phones, tables, windows)

Ability to backup and recover the documents

Eliminate the problems caused from using papers like; labor-intensive duplication procedures, slow distribution, and inconvenience

Capabilities of a DMS

FIND: documents and files in seconds rather than hours.

SHARE: Allow more than one worker access to the same document at the same time.

VERSION CONTROL: Version control gives you the ability to mange document changes and revisions--including going back to a previous version of a document.

CENTRALIZATION: Store department or workgroup documents in a central storage area.

SECURITY: Set document security for who can view and update files.

AUDIT: Verify who viewed and made updates to documents.

ARCHIVING: Set retention periods for documents, and schedule archival or removal processes.

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